making things happen – Sarah K Peck

Shouldn’t it be easy?

An inside look at what it feels like for me:

There are some days when I can’t get out of bed. Some days when I feel so overwhelmed, tired, and disappointed in myself that I don’t know what to do, or where to begin.

The signs I hang up and the pins I post and the words I copy? They are just reminders to myself, first and foremost. I don’t know what I’m doing half the time. Most of the time. I’m just here, trying, just like anyone else.

It’s not easy. “Yoga teacher training,” for example, sounds like an indulgence when I type the letters into my social profiles, cheerily posting about heading off to practice, but the reality of practicing these twenty hours each week is a face-to-face awakening with the mindsets I live with. Each time, I struggle with being too tired, with being scared, and with confronting my “samskaras,” or the past stories and patterns of truth I’ve got imprinted on my brain. I struggle mightily with quieting my mind, and this devil of a mind drives me bat-shit crazy. A lot.

A lot.

Seriously, who writes 20,000 words a week… just to stay sane?

I write to let it out, to maintain my sanity. I’m afraid that I’ll be insane by fifty and mumbling to myself in poverty huddled in a torn jacket in the corner of the subway entrance, and that no one will see me.

None of this is easy.

Here’s the thing, though. It’s not promised to be easy. It’s going to be hard, it’s going to be weird, and there are going to be plenty of days where you’re in a puddle, confused, lost, lonely, or wondering where to go. When I left my job to begin my own company, it was hard—I had to learn (and I’m still learning) new systems, new organization patterns, new habits, how to prioritize—again and again. I had to learn how to work alone. How to be accountable.

The lessons keep coming.

The promise of “easy” is a delusion, sometimes. Is that the point, though? I don’t think any of us, if we really thought about it, said—yes, the only thing I want in this life is the easy stuff. Forget about the rest of it, I’d just like it to be easy.

No, it’s not about the easy. (There is ease, but that’s a different conversation). First, it’s about what you do when it’s not easy. It’s about realizing that even if it’s hard, it can still be beautiful, and you can still make things that matter when you’re tired, lonely, scared, depressed, or bothered.

In the words of my coach, during a particularly arduous sequence of events: “Just f-*king do it.”

“Show me you can do it no matter what.”

This is when you become better than the best. Not when circumstances are perfect. It’s when circumstances are shit and you do it anyways.

Easy?

When did someone sit down and promise you that it was supposed to be easy? Or better yet, fair? It’s not guaranteed to be easy or fair, and the people who get what they want go after it–in spite of and because of–each and every advantage or disadvantage they are thrown.

Sometimes, things are easier than you could have ever imagined–pieces fall into place, the actions a result of agreement finally locking into place in your mind.

Other times, the fight for what you want, what you desire, is harder than you’d ever imagined; it begs you to give up, to stop, to drop. You doubt your desires, you fear the pain. You quiver, you stall. Many give up–no, most give up–and say, you know what? I don’t want it as much as I thought I did. I’m not willing to fight.

But if you want it, if you really, really want it, you’ll make it, you’ll do it, you’ll fight for it.

You’ll keep going even if it’s years of pain and labor, if it’s a fight worth fighting.

You’ll give up the excuses and the hards and tireds and you’ll find a way.

This is when you become better than the best. Not when circumstances are perfect. It’s when circumstances are shit and you do it anyways.

Do it anyway.

Lots of folks have emailed me to ask me how I get everything done and what systems I have in place to keep myself motivated, on track, and organized. I love watching how other people work and learning what they do to stay organized–so I thought I’d share a behind-the-scenes peek into some of my systems. Here’s what I do when I start my day.

I have a lot of various systems and half-systems that work perfectly for me; a combination of analog and digital tools and, of course, several notebooks. I almost always start the day with a fresh list (on a real piece of paper) because it’s a way to clear my mind and it’s the habit that gets me into the day. During highly productive consecutive days where I’m focused on just a few things (a 3-day stretch of writing, or a week focused on creating a book), I’ll often use the same list for the whole week.

I’m well versed in David Allen’s Getting Things Done and the Action Method by Scott Belsky, and Stephen Covey’s urgent/important matrix, and I implement a bit of each across various projects (and type of work) that I’m involved in.

Here’s a quick behind-the-scenes look at how I take notes–using a fairly simple analog notebook (a moleskine) and 2-color highlighter system.

Making a list, the old fashioned way:

In the morning, after I wake up and have coffee (and do some reading or stretching), I open a fresh page in my moleskine. Based loosely in categories (such as errands, writer’s workshop, blog posts, guest posts, bills, etc), I’ll list out the things on my mind that I want to work on:

notebook

Step 2: Adding a yellow highlighter (prioritizing).

The next step is pretty simple, but it keeps me focused. I take out my yellow highlighter and look back through the list and highlight the things that are the most important (or urgent) for me. Maybe I’ve got a big deadline, maybe I just got off a plane and I really, really want to clean up and settle back into my home, or maybe I’ve been itching to read a few books that I haven’t made time for lately. Whatever it is that’s the most important, I highlight. It’s a variation on writing a to-do list with only the three most important items, but it’s useful for me to add this level of clarity.

Highliter system--3-spread

Step 3: Highlight what you have done or accomplished in blue (reflection + tracking).

As I work through my ideas, projects, and tasks, I highlight what I did do in blue throughout the day. If something pulls me out or off of this list unexpectedly (an hour long call with my mom, an unexpected visit from the plumber, needing to fix my website if it goes down), I try to make sure to add this on and write it down to account for what I’ve spent time on.

At the end of the day, I can quickly see whether or not I was able to stay focused on the things I felt were most important. A successful day is one in which I can cross off all of those yellow highlights–that’s a slam-dunk day.

I rarely get everything crossed off. (That’s pretty normal).

Some days I’ve spent the entire day working and it feels like I’m making no progress on my goals. When I end the day, I like to recap quickly by looking at my notes and remembering what I did do (or noting if I’ve had a completely off or strange day), and then assess whether or not I made progress on the big things I’ve been wanting to work on.

Throughout the week, this system also serves as useful feedback. If I’ve had an item on the list for five or six days in a row and I’m still not making progress on it, I know that I need to adjust my strategy and spend more time focused on that piece. Maybe something’s holding me back (mentally, emotionally, logistically, structurally), or maybe I need to allocate more time (and energy) to the project than I anticipate.

Other systems I love + making sure it’s not all about “productivity.”

I love lots of systems–from David Allen’s Getting Things Done to Scott Belsky’s Action Method. Yesterday I saw Danielle LaPorte’s Entrepreneurial Time Management post which made me very excited (it’s similar to what I do, but mine isn’t defined as clearly as this–so this makes me want to up my game), and Amber Rae’s post in Fast Company about scheduling your days around your peak energy is GREAT. As always, the insanely organized Jenny Blake has an entire toolkit that I love drooling over and perusing to discover new things.

Lately I’ve been adding a short box to the upper-right corner of my page, asking myself (based on Danielle LaPorte’s Desire Map program) how I want to feel throughout the day. I’ll jot down the notes, something like: “Less stressed out, excited, productive, peaceful.” Writing them down and having them there to look at helps me remember what the point of it all is–not to crank through yet another list, but rather, to work on things (and in ways) that make me feel the way I want to feel.

But what else goes in this notebook?

Ahhh, great question. It’s a catch-all notebook that I use to take notes during meetings, calls, reflection periods, and on books that I am reading (or want to write). I use up 5-15 pages a day between notes and lists, and each notebook can last me for a month or several months, depending on how much writing and sketching I’m doing.

I have a two-color pen system that I (loosely) follow. Black are my ramblings, personal notes and lists; blue are my reading notes or specific program notes. If I’m reading a book and jotting down notes, out comes the blue pen. If I’m on a tele-call or taking a class; again with the blue pen. That way, I go back and can flip through and find my notes fairly easily.

A final note on systems and organization:

Of course, there’s a lot more than just a list and a highlighter–I use calendars, visioning days, big maps, plans, online notes, Evernote, Google Docs, and many other tools. More on that later. For now:

“The only system you need is the system that works” – tweet!

The ultimate metric for me, however, is whether or not I’m getting what I want. “The only system you need is the system that works” is one of my key phrases for evaluating–you don’t need to adopt any new systems or strategies unless you want to make a specific change. You don’t need to fix what’s not broken! If you’re not saving any money and want to save more, change the system (the one you’re using isn’t working). If you like the outcome you’re getting, however, you don’t necessarily need to switch things up, unless you’re up for an experiment.

The only system you need–is the one that works for you.

What other tips and tricks would you like to know about? I’m happy to share tons of my how-to’s and systems, and I hope to share a lot more of these in the near future. What works for you? What do you want to know more about?