Get Better at Scheduling Your Time, Get Better at Email (New Classes)

Do you ever get overwhelmed by scheduling your day, week, or month? Does email bog you down or frustrate you?

I’m teaching two new virtual seminars this November all about rethinking the way you schedule your week (November 9th) and becoming a jedi master with your email inbox (November 17th).

The seminars are 1-hour long, live, and will be recorded.

Registration is $49 per class.


Live Session 1:
Rethinking & Reinventing Your Schedule

Wed, November 9, 2016 1:00 PM Eastern
A 1-hour class plus live Q/A


About the session:

How do you think about the time in your week? How do you plan ahead, carve out time and space, and make certain activities a priority? In this one-hour webinar, I’ll walk you through a session of scheduling, planning, and re-thinking about how you organize your time. I’ll also share with you 8 key tips I use in planning my own time. If you want to rethink your week, your organization of time, and how you schedule and plan, join me. Register Now: Rethinking Your Schedule.


Live Session 2:
13 Ways to Become A Gmail Jedi Master

Thu, Nov 17, 2016 1:00 PM Eastern
A 1-hour class plus live Q/A


About the session:

Does email overwhelm your life, and you don’t know what to do about it? No one wants to be the best at emailing. We’ve got better things to do. Stop being overwhelmed by email. Start winning over your email inbox by learning these key insights and tricks that I’ve collected over the years to make email mastery work for you. And then, get back to building better things with your day and time. Register Now: Become an Email Master

The best of the blog: behind the scenes on organization, archives, and new reading collections for your weekend.

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“Sarah, how long does it take to build a website?”

That’s a great question. I get asked this question all the time, not surprisingly. And the answer, well–the answer is difficult to pin down.

Because it’s not just about the design, or the bones of the site–it’s about the content. And the organization of that content.

Building this site has been a labor of love.

Building this site is and has been a labor of love (and increasingly a business), and it’s taken me a very long time to do—I’ve been blogging for three years and I’ve written nearly 300 posts. The simple reason I’ve kept doing it is because I love writing. I love learning, ideas, and growth—and I learn through writing, philosophical contemplation, and grappling with ideas.

But how can you show how complex, layered, and deep a site is with a pixelated interface? The surface of a flat screen–whether a tablet, mobile device, or computer–only hints at the edges of the body of work; and often, we only notice the things that work poorly.

The length of time it takes to build a website is directly related to the amount of content that’s within the site.

And content creation is often the most difficult component. (I know: I’ve built and designed sites for people and waited months for the copy for the About and services pages to come; and I’ve done the same on projects where creating the paragraph to describe who I am and what I do takes an incredibly long time).

Adding new systems, getting organized, and site changes:

Over the past few month, I’ve been building into this site several new systems–from changing the frequency of posting to adding a newsletter and creating new sign-up forms–and I’ve also gone back and revamped and updated the archives and best of page. The complete record of all of the posts I’ve ever written (including some of the embarrassing early starts) are there.

How’d I get here? Simple. I wrote 250 essays, and I’m still showing up.

Going through all of the old content, watching my journey, looping together not-before-seen threads–let me discover new themes and do a macro-business audit. What do I continuously feel pulled to write about? What pieces were the standout pieces? Which ones surprised me? Are there areas and places I could improve the quality?

Some essays I would edit, massively. Time gave me perspective and new information. Others are poorly written (yup, happens to me all the time: the only way to get to the good stuff is to write it all out).

The benefit? I have 250 essays (well, probably 100 of those I would actually use). I can take these essays and build them into longer pieces; I can learn from them; I can build out longer documents by stringing them together, and I can start to layer complexity into future thought pieces.

So today, my treat: here’s a sampling of the best of the blog. Dig in, if you’d like. Have a cup of coffee and join me. I’ve curated what I think are the best of the blog, below. Enjoy.

On writing:

Life philosophy and the bigger picture:

Getting started, motivation:

Reminders, or how to keep going:

Making things happen–actually getting it done:

Psychology and the inner workings of the mind:

Useful tools, tricks, and tips:

Reflection, goal-setting, and tools for review:

Modest minimalist, and the art of having less:

Personal narrative and growing into your future self:

Reminders of kindness and empathy:

Swimming, running, athleticism, yoga + movement:

See the full archives or an extended list of the best-of-blog, in the menu up top or in the links. Thanks for being here.

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Are you minimalist enough? An experiment in giving up clothes for a year.

Leaning houses San Francisco

A little over a year ago, I wrote a post on Joshua Becker’s Becoming Minimalist site about giving up clothes for a year–and my experiments with minimalism, living with less, and what felt like too much pressure to whittle down my life to a certain number of items. Here’s how the experiment played out: 

Minimalist enough? Giving up (new) clothes for a year.


“We live in a world of scarcity. Which means we feel like we never have enough.” – Brené Brown


Living in a world of scarcity means that we’re constantly searching for the next thing to fill us up, the next destination or achievement to make us whole. Our world is filled with messages that tell us we don’t have enough space, enough stuff, enough clothes, enough fitness. We’re never skinny enough or pretty enough or good enough or rich enough.

This scarcity model drives consumption and accumulation; it spurs us to want more, to buy things because we think it will fill the void. We press to work harder, to get fitter, to buy more clothes, to acquire more things in the name of filling the hole.

The problem with scarcity, however, is that you can’t fill it or fix it with things.

The answer to scarcity, ironically, isn’t more. It is enough.

What you have is enough. Who you are is enough. As Danielle LaPorte says in her Fire Starter Sessions: “You already have everything you need.”

What about Minimalist Enough?

This cuts both ways, however. As a person with lots of things, and an apartment with hundreds of books, I sometimes feel like my efforts to de-clutter and reduce the number of things that surround me aren’t enough. In my efforts to reduce clutter and consider minimalist–or simplicity–as a strategy, I begin to doubt my efforts in being minimalist. And the thought begins to creep in: I’m not minimalist enough. I see someone who is minimalist and only has 100 things and the internal voice begins again, “I guess I’m not minimalist… enough.”

These attitudes are pervasive and can race around in my head. I can quickly become overwhelmed with the desire to eliminate stuff, lose weight, be better, do more, achieve….more.

But the idea of minimalism isn’t about reaching a goal, or checking off a box, or reaching a certain destination. To me, minimalism is realizing that what I already have is enough, and that adding clutter to the pile won’t make it any better. And chasing a dream of more minimalism is, ironically, not what I’m after either.

To me, as I breathe out and sigh into the life that I’m living, and find gentler ways to tweak, edit, and refine; I find that recognizing what is important and what is not is the most critical exercise.

Stripping away the excess lets us get to the bones of what really matters. Get to the heart space. Get to the pieces that are important. And that level can be different for different people.

For me, minimalism is about having exactly what you need–and the things you love–without having stuff and clutter that overwhelms your life. It’s filling up your time and space with love, not excess.

My Modest Minimalist Journey.

I spent 2011 conducting an experiment in which I decided to stop buying new clothes for the entire year. (There were two exceptions: shoes and underwear, but only as needed). For an entire year, I lived without buying anything new, on purpose. As a female in a clothes-and-image-centric society, I wanted to see what it was like to live without shopping for a while.

I was always dismayed by the number of female friends that were readily going into debt to maintain their image in public. When I thought about it, $400 outfits (the average price on any feature shopping magazine page) can add up to a lot of money if one were to wear a new outfit every day for a year. (Think about it: $400 a day for clothes is $150,000 a year just on clothes—who are we kidding?). You might think I’m joking—but to be perfectly honest, I know people who are $20,000 and $30,000 in credit card debt from clothes shopping alone. The image pressures on females (and males!) can be increasingly intense. As someone with immense graduate school debt to overcome setting off into my twenties, the thought of doubling that debt felt paralyzing. I wanted freedom, not debt.

Yet over the year, as I experimented in my journey of wearing and re-wearing the same outfits hundreds of times, I also found there were times when I got discouraged—especially when I looked around online and saw things like the Versalette by revolution apparel. I inadvertently compared myself to other people who were doing a better job at buying nothing than I was.

But then I realized: I don’t have to be the best or the most minimalist. I can be minimalist enough. Minimalism isn’t about winning, and it isn’t about a particular achievement. It’s about finding out what matters to you, and getting rid of the peripheral.

Over the course of the year, I thinned out my closet and pared down to a few favorite items. I made over twenty trips to charity with bags of clothes and gently worn shoes that I no longer needed. At one point, I had socks and underwear with holes in them, and I got out my sewing machine and fixed them up. Making old things new again was surprisingly satisfying. Getting rid of all of my extra socks—and just having a few pairs to use each day—actually made my life simpler. The process of getting rid of things reminded me of what I liked and what mattered.

Over time, I started to become acutely aware of everything that crossed the physical threshold of my front door. The amount of stuff that piled up around me on a daily basis crept into my consciousness, and I’m still surprised by the amount of clutter we let into our lives each day. Every time I brought something new in—mail, letters, books, ideas, shopping bags—I tried to make a conscious effort that the stuff I was bringing with me was valuable, and that I was also taking enough stuff out of the apartment each day to keep my space maintainable.

Untethering from the need to consume was surprisingly easy. It was the attitude change that made the most difference: looking through my things and realizing I already had enough—that I didn’t have to rush out and buy something new to fill a hole or a need—let me breathe again. It was relaxing and reassuring to know what I had was okay. What you are is already good enough.

I learned, slowly, that having excess stuff was giving me a headache, wasting my time and energy, and wasting a lot of money I wanted to focus on eliminating debt.

Even though the experiment is over, I still carry several of the themes into my current shopping habits: I buy new things that are disgusting to buy used (exercise clothes, underwear, socks, and shoes are typically new purchases); and I buy things new that are very difficult to find used (long-enough pants and long-enough jackets are two of my indulgences); but my favorite place to shop is at a thrift store with a bag of donations in hand–I’ll exchange three old things for a few new things. The smaller my closet, ironically, the happier I have been.

Over time, I will continue to whittle away at the things I don’t need in order to make space for the things I love. It turns out, all those unnecessary clothes were crowding out the space of the things I loved. I got rid of several boxes and cleared off a space for all of my books—one of my loves. Clearing out, to me, is about reducing the unnecessary clutter in your life to make space for what matters, and finding a balance that lets your soul breathe. It’s about stripping away the things you don’t need so you can focus on what’s important.

Sometimes a subtle attitude shift or a small sacrifice can make a big difference. Like taking the time to appreciate that what you already have is enough. And your effort? It’s enough.

Because stuff isn’t what matters.

What you have is enough. YOU are enough. 

To read more about minimalism and check out one of my favorite blogs, see Joshua Becker’s site, Becoming Minimalist.

The hidden power of doing interviews (and how to get better at them).

New York Building Fronts

I used to hate interviews. I stammered, I inserted words such as “like” and “um” a whole bunch, and my voice pitched up at the end of nearly every sentence.

I sounded exactly like what I was—a young 20-something female with insecurity about my ideas.

Then I started listening to the interviews and analyzing them. I paid attention to everything—from the sound of my voice, to the way it pitched up, to my breathing, looking at the construction of sentences, and trying to understand the moments when it felt like I got insecure versus when I was the strongest and most confident.

Each time, I focused on something I could improve. My voice lowered, which made me sound more confident and also feel more confident.  I slowed down. I added more breath, which built calm. I layered back in some room to giggle and rush through my words, because when I get excited I speed up—and I like that authenticity. It also occurred to me that I like doing interviews at a particular time of day—early afternoon, when I’m starting to feel very chatty and I want to talk to people. I started scheduling them for times that fit well with my brain schedule.

Getting better at interviews.

To get better at interviews, and presentations—the best way is to do them over and over again.

Grab a friend (or a video) and set yourself up with a mock interview. Chat for twenty minutes. Share your ideas. Let yourself ramble. Then, watch the tape. Ask for feedback. Where were you your best? What made you shine? What parts could improve? Work out each of the little stumbles until you feel comfortable with the sequence of changes.

Find out what makes you feel good. Set up a room, an environment, a location that you love. Maybe you scout out the person beforehand. Maybe you have your favorite cup of coffee–and your favorite glass of wine before hand. Maybe you need to warm-up to conversation with a trusted friend before you start.

Perhaps you write out ideas in advance so you have a cue sheet or you’ve done some advance thinking. I like to ask my interviewer for a general topic list and sample questions so I know what area(s) we’ll be chatting about. Sometimes I’ll write out an essay answer the night before to the questions–and while I won’t read it out loud the next day (it sounds terrible on tape, FYI), just the act of doing the thinking helps set me up for good stuff later.

Learn to love the process: self-reflection and being able to identify how to make changes is powerful.

Why I love interviews.

Now, somewhat surprisingly, I actually enjoy listening to the interviews I get to do.

Beyond the technical considerations and feedback, it becomes a place to test ideas and learn from the medium of voice. For some reason, the way I explain things out loud is different than in print—and so the spoken word becomes a place for me to learn more about my thoughts.

Listening to interviews is a chance to mine your mind for thoughts and ideas, and write out some of the ways you construct sentences, thoughts, and observations. You can pay attention to when you get excited, where you stumble, what you get frustrated or stumped by, and what comes easily to you.

A good interviewer will ask thought-provoking questions, and often I’ll stumble into a new area of ideas that I haven’t written about yet, yielding juicy content and rich ideas for future essays. I discovered that the ideas we unearthed were seeds waiting to be watered, new ideas to plant. I still love writing far more than I love interviews. I prefer to be alone, with my thoughts and ideas, sharing my brain through this pen-and-paper medium. When you read my posts and my books, you get my brain.

But interviews can be potent sources of discovery and idea generation.

This week, I was interviewed by Joel Zaslosfky over on the Value of Simple podcast. We talk about identity, how difficult it is to define yourself and what you do, the drawbacks of storytelling, and the power of addiction in both positive and negative terms. If you have a half an hour today, download it and take a listen and let me know what you think.

How do you find the people that are right for you? Hint: it’s all about energy.

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Two years ago, I met Todd Henry at South by South West, and we got to walking and chatting between throngs of crowded sidewalks and the craziness of tech events. While walking, I remember him clearly outlining his ideas, his creative process, and his vision for the projects that were coming next. I’m so excited because today, September 26th, his next book, “Die Empty,” is finally live, and it’s all about creating your best work in the world. I’ll be doing a full review of the book in the coming weeks, but for now I wanted to share a gem that I previously shared with Accidental Creative–and it’s all about energy, people, and matching up personalities. 

The people factor: it’s all about energy.

Ever been at a party and felt like you were completely exhausted? That you couldn’t stand to keep your eyes open for another minute, even though it was supposed to be an amazing party?

Likewise, have you ever stayed up almost all night, focused and driven, surrounded by brilliant people and creative ideas?

Energy comes in limited quantities. It is finite, it waxes and wanes, and it grows or diminishes based on what you are doing and who you are surrounded with. What dictates our energy? How do we capture these spaces that help us be amazing, and remove the events and things that deplete our energy?

There are people, places and things that make me feel like I’m building my energy stores, that rejuvenate me, and help me to do my best work. Likewise, there are also people and places that zap my energy; that leave me exhausted; that make me feel as though I’ve waste my time and my energy – and my day – without getting anything useful done.

While brainstorming in a coffee shop with a dear friend, we both asked each other how to deal with these different personality types as they come into our lives. People are exceptional – they are our number one resource – but not all people are helpful at any given project or time.

How do you make decisions about how you spend your time – and who you hang out with? And more importantly, how do you say no to people and things that zap your energy reserves?

Together, we made a map of the different types of people in our lives, and agreed that we would consciously try to say no to hanging out with people that didn’t help us in our long-term goals – or in our energy management.

This system isn’t just about eliminating “Negative Nancys” and “Debbie Downers” (although every effort should be made to reduce their presence in your life, and to come up with phrases that don’t disparage the great Nancy’s and Debbie’s in the world!).

Understanding how people affect you means that you can do a better job matching what you need at any given moment to what your energy requires. Sometimes I don’t need to be around excited people. Sometimes I just need another balanced philosopher to do and create my best work.

And sometimes I need to be more judicious about reducing the time I spend with people who don’t match my energy.

On the energy spectrum, here are the ranges of personality types – from high, positive energy, to balanced and stable individuals, to strong negative energy.

Do you identify with any of the following energy personality types? How do you bring these different personas into your world? And do you pay attention to how people make you feel?

The Positives

  • Buzzers. These are my excited electrons. People who are so thrilled to be around other people and in the world, talking with them is like getting a burst of inspiration. When I wake up in the morning, a phone call with them is better than coffee. They are my muses, my inspirations, my creatives. Like coffee, however, I can’t drink it nonstop each day – so they are better in quantifiable bursts.
  • Happys. Generally positive, seem to be happy almost all the time. People you would skip with, laugh with, enjoy being with. I have lots of these in my life. They aren’t as physically excited as the Buzzers, but they are generally happy and have a positive attitude about most things.
  • Wonder Listeners. People who can hear what you are saying without you saying it; who seem to listen to you with both their bodies and their ears, and who exude a positive radiance without necessarily saying or doing anything, are your Wonder Listeners. After hanging out with one of these, I leave feeling happy, excited, and inspired.
  • Coaches and Mentors. These are people who seem to have endless stores of hope and inspiration designed just for you. People who are genuinely interested in what you have to offer and how you are doing. The coaches and mentors are usually a check-in, once a week or once a month, and they offer their advice and wisdom to you in their interactions.

The Middle Balance (Balancers and Grounders)

  • Quiet Stabilizers. People who are refreshing, rejuvenating, and inspiring without being showy or ostentatious. Someone you can sit quietly in a park with, without talking very much, and leave happier. These people don’t toot their own horn, and likely don’t know how cool they are. Yet being around them is satiating, relaxing, restorative.
  • Feedbacks. People who tell you what you need to hear, not necessarily what you want to hear. These people can be mistakenly labeled as negatives, but they still have your best interests in heart and are actually looking out for you in the long run. They come from a place of love. Keep them around, but note the times when you aren’t up for receiving feedback and need encouragement instead – and seek them out when you need smart advice.
  • The Strugglers and Changers. There are people who are struggling, working towards change, and are sometimes frustrated or caught in-betweens. They are on their way towards becoming the person they want to be, and conversations with them are raw, open, inspiring, hard, and generally variable. These are my strongest friends, the people who open my eyes and listen to my shared experiences as well. We learn well together. To note, however, sometimes I don’t have enough energy to devote to these conversations, and it’s best to say no or time this date for when I have enough energy or bandwidth to devote.

Negatives

  • The Repetitives and Non-Changers. People who are stuck in a problem that you’ve listened to for years. Their complaints are the same, over and over again, and they don’t bring anything new to the table. Each time, it feels like you’re stuck in déjà-vu, because you’re still talking about how to deal with their terrible relationships, bad work situation, or general malaise. To deal with these types, tell them, politely and firmly, that you don’t want to talk about their ____ problem anymore. “I appreciate all the struggles you are having with your job situation, but I’d like to not talk about that anymore. I know you are working hard on it. Let’s focus and talk about new things when we meet.” Sometimes by setting a clear boundary about your relationship and expectations even helps the other person by not letting them use you as a place to rehash the rut–and encourages them to take action.
  • The Fakes. There are people who masquerade as positives – the words they use are cheery, they tell you what they think you want to hear; they quote inspirational things and bits. But the substance is not there. And, more importantly, (and this is critical) you are not rejuvenated by the words or the ideas in the way you are around Quiet Wonders or Listeners or Buzzers. Some people are obviously fake; others not so obviously. At the end of the day, what’s most important is how you respond when you’re around them.
  • Negative Influences. There are people who are wonderful, interesting, bright, and creative. And yet, for some reason, I am negatively influenced when I am around them. It’s not that they themselves are bad people – it’s that I make bad choices when I’m around them. For some reason or another, hanging out with them is not conducive to my success. These are the trickiest people to identify, because there’s nothing about them that’s bad or easy to rationalize avoiding. It’s how they influence you that tells you about whether or not it’s a good person to have in your life. If your number one goal or dream at the moment is do ____, and being around this person actually hinders your ability to do this (and possibly even makes it harder for you to do in the future, as well), you have to make a choice about your priorities.
  • Toxic. These are the people who make you feel like shutting down when you’re around them. The people that drain you, that zap your energy, that are filled with negativity and cutting remarks. Most of us quickly eliminate these people from our lives after just a few interactions. They are easy to spot and identify. If you still have them around, ask yourself why? What do you benefit from being with a toxic person?

Remember: in each of these scenarios, it’s not about whether the person on the other end is inherently a good or bad person–the most important thing is how each of these personality types make you feel.

It’s not about whether or not the person is a good or bad person – it’s about whether or not they are the right energy type for you.

It’s important to note that not all people can fit neatly into each of these categories – often the dynamic relationships we have with others changes depending on who is interacting and what the objectives are. Sometimes my friends are Buzzing-happy, and other times they are balanced-stabilizers.

Defining these personalities – and how you feel when you’re around different types of energy – has helped me in understanding why I leave feeling out of sorts from some interaction. In turn, it helps me decide what to do – and who I choose to spend time with – in the future.

Relationships matter. Pay attention to how the people around you are making you feel.

Which is your favorite personality type to be around?

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This was originally published on Accidental Creative in 2011. Check out Todd’s newly released book, “Die Empty,” out September 26th, 2013.

Getting things done: how I take notes + snapshots of my moleskine + my nerdy highlighter system

Lots of folks have emailed me to ask me how I get everything done and what systems I have in place to keep myself motivated, on track, and organized. I love watching how other people work and learning what they do to stay organized–so I thought I’d share a behind-the-scenes peek into some of my systems. Here’s what I do when I start my day.

I have a lot of various systems and half-systems that work perfectly for me; a combination of analog and digital tools and, of course, several notebooks. I almost always start the day with a fresh list (on a real piece of paper) because it’s a way to clear my mind and it’s the habit that gets me into the day. During highly productive consecutive days where I’m focused on just a few things (a 3-day stretch of writing, or a week focused on creating a book), I’ll often use the same list for the whole week.

I’m well versed in David Allen’s Getting Things Done and the Action Method by Scott Belsky, and Stephen Covey’s urgent/important matrix, and I implement a bit of each across various projects (and type of work) that I’m involved in.

Here’s a quick behind-the-scenes look at how I take notes–using a fairly simple analog notebook (a moleskine) and 2-color highlighter system.

Making a list, the old fashioned way:

In the morning, after I wake up and have coffee (and do some reading or stretching), I open a fresh page in my moleskine. Based loosely in categories (such as errands, writer’s workshop, blog posts, guest posts, bills, etc), I’ll list out the things on my mind that I want to work on:

notebook

Step 2: Adding a yellow highlighter (prioritizing).

The next step is pretty simple, but it keeps me focused. I take out my yellow highlighter and look back through the list and highlight the things that are the most important (or urgent) for me. Maybe I’ve got a big deadline, maybe I just got off a plane and I really, really want to clean up and settle back into my home, or maybe I’ve been itching to read a few books that I haven’t made time for lately. Whatever it is that’s the most important, I highlight. It’s a variation on writing a to-do list with only the three most important items, but it’s useful for me to add this level of clarity.

Highliter system--3-spread

Step 3: Highlight what you have done or accomplished in blue (reflection + tracking).

As I work through my ideas, projects, and tasks, I highlight what I did do in blue throughout the day. If something pulls me out or off of this list unexpectedly (an hour long call with my mom, an unexpected visit from the plumber, needing to fix my website if it goes down), I try to make sure to add this on and write it down to account for what I’ve spent time on.

At the end of the day, I can quickly see whether or not I was able to stay focused on the things I felt were most important. A successful day is one in which I can cross off all of those yellow highlights–that’s a slam-dunk day.

I rarely get everything crossed off. (That’s pretty normal).

Some days I’ve spent the entire day working and it feels like I’m making no progress on my goals. When I end the day, I like to recap quickly by looking at my notes and remembering what I did do (or noting if I’ve had a completely off or strange day), and then assess whether or not I made progress on the big things I’ve been wanting to work on.

Throughout the week, this system also serves as useful feedback. If I’ve had an item on the list for five or six days in a row and I’m still not making progress on it, I know that I need to adjust my strategy and spend more time focused on that piece. Maybe something’s holding me back (mentally, emotionally, logistically, structurally), or maybe I need to allocate more time (and energy) to the project than I anticipate.

Other systems I love + making sure it’s not all about “productivity.”

I love lots of systems–from David Allen’s Getting Things Done to Scott Belsky’s Action Method. Yesterday I saw Danielle LaPorte’s Entrepreneurial Time Management post which made me very excited (it’s similar to what I do, but mine isn’t defined as clearly as this–so this makes me want to up my game), and Amber Rae’s post in Fast Company about scheduling your days around your peak energy is GREAT. As always, the insanely organized Jenny Blake has an entire toolkit that I love drooling over and perusing to discover new things.

Lately I’ve been adding a short box to the upper-right corner of my page, asking myself (based on Danielle LaPorte’s Desire Map program) how I want to feel throughout the day. I’ll jot down the notes, something like: “Less stressed out, excited, productive, peaceful.” Writing them down and having them there to look at helps me remember what the point of it all is–not to crank through yet another list, but rather, to work on things (and in ways) that make me feel the way I want to feel.

But what else goes in this notebook?

Ahhh, great question. It’s a catch-all notebook that I use to take notes during meetings, calls, reflection periods, and on books that I am reading (or want to write). I use up 5-15 pages a day between notes and lists, and each notebook can last me for a month or several months, depending on how much writing and sketching I’m doing.

I have a two-color pen system that I (loosely) follow. Black are my ramblings, personal notes and lists; blue are my reading notes or specific program notes. If I’m reading a book and jotting down notes, out comes the blue pen. If I’m on a tele-call or taking a class; again with the blue pen. That way, I go back and can flip through and find my notes fairly easily.

A final note on systems and organization:

Of course, there’s a lot more than just a list and a highlighter–I use calendars, visioning days, big maps, plans, online notes, Evernote, Google Docs, and many other tools. More on that later. For now:

“The only system you need is the system that works” – tweet!

The ultimate metric for me, however, is whether or not I’m getting what I want. “The only system you need is the system that works” is one of my key phrases for evaluating–you don’t need to adopt any new systems or strategies unless you want to make a specific change. You don’t need to fix what’s not broken! If you’re not saving any money and want to save more, change the system (the one you’re using isn’t working). If you like the outcome you’re getting, however, you don’t necessarily need to switch things up, unless you’re up for an experiment.

The only system you need–is the one that works for you.

What other tips and tricks would you like to know about? I’m happy to share tons of my how-to’s and systems, and I hope to share a lot more of these in the near future. What works for you? What do you want to know more about?

 

Just One

What would just one of something look like?

Not a diversity of items, but a simplicity of things. A specificity, a selection, and a deliberate choice between several?

Not three workout programs, but just one workout program.
Not seven yoga mats or towels, but just one.
Not eight new dresses or blouses, but just one. Your favorite one.
Not two sets of bedding, but just one.
Not four new books, but just one.
Not three bedrooms, but just one bedroom.
Not two cars, but just one car.
Instead of two sets of tablewear, just one set.
Instead of eight dreams, just one dream to work on.

Sometimes I get caught in the trap of needing more. I have a brown pair of boots, but now I need a black one. I have a black pair, but now I need a tan one. And I need a pair of rain boots. Four pairs of boots? Do I need four pairs of boots?

What would just one look like?

[Or none at all?]